AGM 2018

Below is a list of documents available under: AGM 2018. To download a document simply click on the Document name.

AGM 2017

Notice is hereby given that the Annual General Meeting of the NHP members will be held on Friday, 30 June 2017 at 11:30 at the Safari Court Hotel & Conference Centre, corner of Auas & Aviation Roads, Windhoek.


1.Confirmation of the Minutes of the AGM held on 24 June 2016.

2. Adoption of the audited annual financial statements for the year ended 31 December 2016.

3. Election of members to the Board of Trustees in terms of the Rules of the Fund.

4.Presentation of Chairman’s report.

5.Approval of Trustee remuneration for 2017/18

6. To transact such other business as may be transacted at the AGM, subject to the Rules of the Fund and the provisions of the Medical Aid Funds Act, 1995 (Act 23 of 1995). Notices of motions to be placed bef

Download: AGM 2017 (Size: 459 KB)

AGM 2018

Notice is hereby given that the Annual General Meeting of the NHP members will be held on Friday, 29 June 2018 at 11:30am at Arebbusch Travel Lodge, corner of Golf and Auas Roads, Olympia, Windhoek.


1. Introduction of the NHP Trustees and its Sub-Committees

2. Approval of the Minutes of the 2017 AGM

3. Presentation of the Chairman’s report

4. Adoption of the Annual Financial Statements

5. Announcement of the newly elected as well as appointed Trustees to serve for the next 3 years

6. Approval of Trustee remuneration fee structure for 2018/2019

7. Close of meeting 


Any member who is entitled to attend and vote at the AGM shall have the right to appoint a proxy, who must be a Principal member of the Fund, to attend and vote on his/her behalf. Please complete the attached proxy form, which can either be delivered to NHP at Unit 2, Demushuwa Suites, Corner of Grove and Ombika Street, Kleine Kuppe or scanned and emailed to, on or before 16:00 on Thursday, 14 June 2018. 

By order of the Board of Trustees 

Download: AGM 2018 (Size: 246 KB)

NHP Trustee Election Instruction Document

Click on the link below to download the AGM, NHP Trustee Election instructions document.

Proxy form

In an effort to ensure that voting is accessible to as many members, the Fund is pleased to provide members the facility to exercise their right to vote for the upcoming Annual General Meeting (AGM) by electronic means. This year, NHP members will vote directly for the new trustees electronically via a website. This can be done directly via your laptop, computer or smart phone.

The e-voting period commences on 11 June 2018 (9:00 am) and ends on 18 June 2018 (6:00 pm). During this period members’, may cast their vote electronically. The e-voting module shall also be disabled for voting thereafter. Once the vote is cast by the member, the member shall not be allowed to change it subsequently.

The voting procedures are administered by Deloitte, who are an independent elections management company. Assistance will be provided to members via voting stations, the staff of Medscheme Namibia will guide members through the voting process. Additional communication will follow within due course.

Download: Proxy form (Size: 53 KB)

Trustee Nominee Form

NHP Board of Trustees are elected and serve on the Board for a 3 year cycle. There are two Board of Trustee vacancies to be filled via election by electronic vote before the Annual General Meeting to be held on Friday, 29 June 2018.

It was identified that the current Board has limited expertise in Legal, and Financial (with investment background) skills. When making a nomination it is imperative that you consider these areas of expertise. Only nominations that fit these roles shall be considered.

Potential nominees must preferably have relevant experience, senior leadership experience and should preferably have served as board members and/or Trustees in the past. A Bachelors Degree in any of the above disciplines and/or relevant professional experience is required. Integrity, strategic thinking skills and excellent interpersonal skills are further requirements.

This form can either be delivered to any of our NHP branches or scanned and emailed to The deadline for submission of this form is 12:00 on Friday, 18 May 2018.

Download: Trustee Nominee Form (Size: 66 KB)
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