AGM 2019

Below is a list of documents available under: AGM 2019. To download a document simply click on the Document name.

Proxy form

In an effort to ensure that voting is accessible to as many members, the Fund is pleased to provide members the facility to exercise their right to vote for the upcoming Annual General Meeting (AGM) by electronic means. This year, NHP members will vote directly for the new trustees electronically via a website. This can be done directly via your laptop, computer or smart phone.

The e-voting period commences on 12 June 2019 (9:00 am) and ends on 24 June 2019 (6:00 pm). During this period members', may cast their vote electronically. The e-voting module shall also be disabled for voting thereafter. Once the vote is cast by the member, the member shall not be allowed to change it subsequently.

The voting procedures are administered by Deloitte, who are an independent elections management company. Assistance will be provided to members via voting stations, the staff of Medscheme Namibia will guide members through the voting process. Additional communication will follow within due course. 

Download: Proxy form (Size: 53 KB)

Trustee Nominee Form

NHP Board of Trustees are elected and serve on the Board for a 3 year cycle. There are two Board of Trustee vacancies to be filled via election by electronic vote before the Annual General Meeting to be held on Friday, 28 June 2019.

It was identified that the current Board has limited expertise in Risk and Compliance , Marketing and Communication and IT skills . When making a nomination it is imperative that you consider these areas of expertise. Only nominations that fit these roles shall be considered.

Potential nominees must preferably have relevant professional experience, senior leadership experience and applicable board and/or trustee experience. A Bachelor's Degree in any of the above disciplines and/or relevant professional experience is required. Integrity, strategic thinking skills and excellent interpersonal skills are further requirements.

This form can either be delivered to any of our NHP branches or scanned and emailed to The deadline for submission of this form is 12:00 on Friday, 5 April 2019.

Download: Trustee Nominee Form (Size: 74 KB)
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